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All entries and payments are to be submitted online via Comps-Online
The venue for the education groups is The Events Centre, Caloundra
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VENUE FOR 2021
The Events Centre, Caloundra
20 Minchinton St, Caloundra, Qld 4551
Box Office Ph (07) 5491 4240
COMPETITION DATES 2021
Educational School Groups (4 Sessions): Friday 7th May 2021
The committee will advise you as soon as possible of the time the sections will commence so you may proceed with your transport etc. We understand how important it is for schools to have all information early and will do our very best for you. SEE EDUCATIONAL SCHOOLS/TICKETS PASSES for session information.
ENTRY COSTS – (NON-REFUNDABLE)
Groups – $23 per dance.
Please be very careful when entering as changes can be made if an error is made within one week after your entry is processed, after that changes will occur a $20 fee per dance.
Please be advised that the section you enter is determined by the oldest Competitor, younger dancers may participate in older sections. e.g. A student in Grade 8 may compete in Secondary Sections Grade 10 to 12. In dance it is normal to dance-up as long as the total team does not have a dancer who is in a higher school grade than specified.
CLOSING DATE – GROUPS
Monday 1st March 2021.
Late entries will be accepted up until 11.00pm on Friday 5th March however a late-fee will be applicable. We will not accept any late entries after these advertised dates, sorry!
All entries and payments are to be submitted online via Comps-Online www.comps-online.com.au
To avoid errors, only entries made online will be accepted.
SECTIONS for 2021
Section 1 – Primary School – DIV 1 Grade 3 & Under Any Dance
Section 2 – Primary School – DIV 2 Primary School Any Dance
Section 3 – Junior Secondary (Grade 7-9) Jazz/Hip Hop Group
Section 4 – Junior Secondary (Grade 7-9) Any Other Dance
Section 5 – Junior Secondary (Grade 7-9) Lyrical/Contemporary
Section 6 – Senior Secondary (Grade 10-12) Jazz/Hip Hop Group
Section 7 – Senior Secondary (Grade 10-12) Lyrical/Contemporary
Section 8 – Senior Secondary (Grade 10-12) Any Other Dance
NOTE-: ‘Any Dance’ may include genres such as musical theatre, acrobatic, novelty item. ANY dance style will be acceptable
EDUCATIONAL SCHOOLS TICKETS/PASSES
IT WILL BE COMPULSORY TO BUY A DANCERS PASS FOR ALL STUDENTS AT A COST OF $5 FOR EACH DANCER. THESE WILL BE PURCHASED AT THE TIME OF ENTERING THE COMPETITION BY THE SCHOOL. THE DANCER CAN THEN HAVE ACCESS TO THE AUDIENCE THROUGHOUT THE DAY AND ALLOWS ENTRY TO ALL (4) SESSIONS. SHOULD THE THEATRE BECOME FULL TO CAPACITY AT TIMES, DANCERS WHO HAVE THE $5 TICKET MAY NEED TO FOLLOW THE USHERS INSTRUCTIONS AND ACCESS MAYBE DENIED PERIODICALLY. WE REQUIRE YOUR UNDERSTANDING SHOULD THIS OCCUR. STUDENTS MUST BE IN SCHOOL UNIFORM OR COSTUME TO ALLOW THE USHERS TO IDENTIFY THOSE ON THIS TICKET.
Parent & Friends tickets are to be purchased through the box-office at The Events Centre, Caloundra as they have done in previous years. Our eisteddfod schedule of sessions as follows, times for these sessions cannot be determined until entries close-
Morning Session A
Section 1 Primary School – DIV 1 Grade 3 & Under Any Dance
Section 2 Primary School – DIV 2 Primary School Any Dance
Morning Session B
Section 3 Junior Secondary (Grade 7-9) Jazz/Hip Hop Group
Section 4 Junior Secondary (Grade 7-9) Any Other Dance
Section 5 Junior Secondary (Grade 7-9) Lyrical/Contemporary
Section 6 Senior Secondary (Grade 10-12) Jazz/Hip Hop Group
Section 7 Senior Secondary (Grade 10-12) Lyrical/Contemporary
Section 8 Senior Secondary (Grade 10-12) Any Other Dance
Nb. ALL performers MUST purchase a COMPULSORY $5 dancers pass through their school
Two (2) Teachers passes per school are available from the administration on arrival on the day of the competition.
A program will be emailed to the address on your entry form as it becomes available! Schools will be given one free hard copy on the competition day with subsequent copies available to purchase for $15.
Prior to the event you may purchase hard copies of the group program at Showtime Dancewear at their Kuluin or Warana stores. We regret that we cannot post any programs.
At the time of checkout and payment you need to print & have a copy of your Comps-Online invoice as proof of payment. Should this not be generated then the payment did not go through but can be easily rectified through Comps-Online. We regret that entries/invoices not paid for in full via Comps-Online by the closing date will not be included in the competition or the program.
Please ensure the Comps-Online entry includes the contact email address and phone number for the Teacher in charge of your dance department.
This is held at the Events Centre Caloundra for 1 month following this event. Please contact them with your enquiries.
2021 RULES AND CONDITIONS – EDUCATION GROUPS
1. Dancers/Studios enter and participate in this eisteddfod according to all rules and guidelines listed. Lack of knowledge will not be accepted as a reason for the infringement of any rule. May we bring your attention to rule 4 if this is the first time you have entered this competition.
2. This Eisteddfod is open to amateurs only who have not or are not receiving income is derived from the particular class for which they entered.
3. This is a family-oriented dance eisteddfod; therefore costumes, routines and lyrics must be suitable.
The Sunshine Coast Dance Eisteddfod Committee sees that our most important duty is as guardians of the Competitors who enter this dance competition. We take our job very seriously therefore we adopt the ‘No Tights, No Dance’ policy. We take great pride in providing a venue for all Competitors to develop their craft and performance in dance, in a safe, family orientated environment and we hope you will support our decision as we are sincere in our actions. To clarify this rule to participate -: the dancer, Female and Male are to wear ‘dance tights’ and should be to the knee (knee length) in all genres of dance. We thank you for your attention and support in this delicate matter. If you need clarification regarding this rule please email firstname.lastname@example.org.
The Eisteddfod Committee is not responsible for any infringement of copyright or royalty by performers or those associated with the performances. Copied music and choreography is used at their own risk. We assume that all studios/schools hold the relevant licenses.
6. THE ADJUDICATORS DECISION WILL BE FINAL
No prize will be awarded unless there is sufficient merit. The Adjudicator has the power to withhold or divide prizes according to merit of performance. Communication with the Adjudicator either by competitors, teachers or other interested parties during the Eisteddfod is forbidden. All inquiries or requests are to be directed to the Committee or Conductor of session not the Adjudicator.
7. ALTERATIONS; CHANGES TO THE PROGRAM OR ADJUDICATOR
The Committee reserves the right to make any alterations or additions to the program when they become necessary and to appoint a Substitute Adjudicator at any time without notice. Competitors dance in all sections AT THEIR OWN RISK & in the ORDER ACCORDING TO THE Program.
8. NO PUBLIC PROTEST WILL BE PERMITTED AT THE SESSION
Protests must be made in writing and handed to the Secretary within half an hour of the cause of the protest arising, accompanied by a fee of $50.00, which will be forfeited if the protest is considered frivolous. The decision of the Eisteddfod Protest Committee will be final.
9. TIME LIMITS
Time limits will be strictly adhered to otherwise penalties will apply.
Maximum Time limits for Education Groups: Up to 5 Minutes
10. AGE LIMIT
Competitors must be prepared to provide Proof of Age/Grade if required.
Please be advised that the section you enter is determined by the oldest Competitor, younger dancers may participate in older sections. e.g. A student in Grade 8 but may compete in Secondary Sections Grade 10 to 12. In dance it is normal to dance-up as long as the total team does not have a dancer who is in a higher school grade than specified.
A maximum of two groups only per School are permitted to enter in any one section. Except for section 2 Primary School Any Dance where 3 groups will be accepted per school. Group sections are determined by the age of the eldest competitor in the group. The minimum number in any group is 4 dancers; the maximum number is 50 Dancers. Competitors are permitted to appear in both groups. The Teacher has the responsibility of checking in their groups and seeing they are marshalled ready to dance in turn (in the order of the program).
There will be no official marshalling and failure to appear will not be the responsibility of the Eisteddfod Committee and you will forfeit your entry.
Note: NO LIGHTING BLACKOUTS.
Note: NO ROSIN ever to be used on the stage.
12. SONG & DANCE SECTIONS
NO VOCAL BACKING IS ALLOWED WHILST SINGING, however, vocals are allowed whilst dancing.
13. TAP SHOES
No pre-recorded tapping during dance sections is permitted. Tap shoes must not be worn in the auditorium and tap shoes must be removed or covered backstage. Great care is needed on the polished wooden floor, if you are Tapping (Tap Dancing) you must not tap or rehearse on the wooden floors.
14. EXPECTATIONS / BAD SPORTSMANSHIP
As this is a friendly Eisteddfod that respects all who wish to take part, bad sportsmanship will not be tolerated. Anyone who distresses a Teacher, Competitor, or a Volunteer will be subject to the Disciplinary Action Schedule.
A select number of Committee members will be responsible for delivering a Grade of Disciplinary Action should the Sunshine Coast Dance Eisteddfod be compromised in any way.
The relevant grades for this disciplinary action will be:
Grade 6 Verbal warning
Grade 5 Written warning
Grade 4 Loss of points
Grade 3 Disqualification
Grade 2 12 Month ban
Grade 1 24 Months ban
Props are to be placed on stage with a time limit of one minute. Competitors must show respect for the stage. Props must never be dragged. NO foreign substance is to be spilt on the stage and NO lit candles or naked flames are permitted. No special effects or rosin ever to be used on the stage. Assistance with props is allowed but only when it is your studio’s item & section and ask for props & these helpers vacate the side of stage area immediately after.
16. MUSIC (EDUCATION GROUPS)
Instructions regarding music will be emailed to the address on your entry form.
No groups will be penalised for technical difficulties beyond their control. Music will be played on your behalf by technical crew. We have moved away from the use of CDs and have updated to pre-event submission of music.
17. BACKSTAGE SUPPORT
We ask you to be respectful of the amount of people backstage acting as support – 1 or 2 Teachers maximum per group. Backstage management has the right to remove anyone at any time and we ask that you always follow the directions of the Stage Manager or face penalties. . Assistance with props is allowed but only when it is your studio’s item & section and ask for props & these helpers vacate the side of stage area immediately after.
18. PHOTOGRAPHY OR VIDEOGRAPHY
The taking of photographs by cameras, video cameras or mobile phone cameras of any performance is strictly forbidden. This is a rule of the Child Protection Act. Professional services are provided in both photography and videography and is to be arranged with the consent of the Parent/Teacher prior to the performance. Should this rule not be adhered to then this may result in disqualification. Any device with a screen is strictly forbidden to be used by audience members during any performance and includes videos taken side of stage from the wings.
19. DRESSING ROOMS & CARE OF THE EVENTS CENTRE CALOUNDRA
Competitors must not rehearse on stage OR on the polished floor in the Glasshouse dressing room. In shared dressing rooms, all competitors and associated parties are expected to demonstrate respect for the space, costumes and belongings of others at all times. Each Dancer will be responsible for keeping their dressing space clean and tidy. The toilets/bathrooms cannot be used as change rooms or for hair and make-up. A $200 cleaning fee will be charged to the school in question if any school leave their area unclean/untidy. It is best to bring many rugs to cover the floor area of your allocated dressing room as this helps to avoid problems with make-up and any spills
A Trophy is awarded for 1st, 2nd, 3rd. Ribbon Awards for 4th, 5th and HC. Reports are given for ALL dances. It is the schools’ responsibility to collect their written reports/awards from the administration table before leaving the premises. ONLY Teachers may collect schools awards/ribbons/report sheets.
21. THEATRE ETIQUETTE
No person will be permitted to leave/enter the auditorium whilst any item is in progress or whilst adjudications are being given. Please advise students and supporters that yelling from the audience or side-of-stage is not correct theatre etiquette, we realize that it is meant as encouragement but should be discouraged as sometimes it can actually be distracting and dangerous during lifts, acrobatic skills etc when it is important for the performer to concentrate.
Prompting during performances of any item is strictly prohibited. Assistance in singing and any form of vocalizing by teachers and non-competitors side stage is prohibited.
23. REFUNDS & CHANGES TO YOUR INVOICE
The SCDE cannot refund any entry fee unless we cancel the event in the case of COVID restrictions (see rule no. 27) Changes to your entry due to honest mistakes will happily be rectified up to 7 days after your invoice is generated, please email with your request, email@example.com including all the relevant information, section numbers etc. Changes after 7 days will incur a $20 fee per dance, so please enter carefully.
24. COVID INFORMATION
In 2020 our Committee worked miracles to enable both solo and group competition to go ahead. We are most proud to be one of the very few eisteddfods that were able to continue under restrictions, keeping our wonderful dancers engaged in dance and everyone involved safe under Covid rules. We were extremely disappointed that due to restrictions we were not able to run our education day…we are so happy it will return in 2021.
Well before the eisteddfod is advertised for entry submissions money is outlaid by the SCDE committee to secure our event. 2020 was difficult financially but we have managed to keep afloat , however, should restrictions occur again we need to advise you in advance of our procedure regarding refunds-:
Should there be further restrictions in place and we need to reschedule or cancel the Sunshine Coast Dance Eisteddfod ALL refunds will be minus the Comps-On-Line fee of $4 and the SCDE administration fee.
The doors will open 1 hour before the session starts. It is advisable that all Schools are on the premises 1 hour before the start of the Session.
Food will be available for purchase at the Events Centre. Please discourage eating in the dressing rooms.
EVERY school needs to report to the administration table prior to leaving The Events Centre to collect all reports, ribbons, music. The SCDE Committee will not post out anything after the day of the event.